Dox

Dox: The Complete Solution for Digital Document Management

Turn information chaos into order. Manage all your documents in a single secure platform.

Dox is an advanced software platform that centralizes and optimizes workflows for digital document management. Regardless of file volume or process complexity, Dox gives you full control, complete traceability, and rapid access to the information you need.

Key Features

Digital Archive and Utilization

Find any information in seconds using powerful tools for import, search, and organization.

  • Rapid Import: Drag & Drop function for PDF or JPG files, with immediate indexing.
  • OCR and Advanced Search: We index text inside documents. You can search by metadata, text content (OCR), or unique identifiers.
  • Flexible Hierarchies: Forget rigid folder structures. Generate dynamic hierarchies based on metadata (e.g., group by Year, then by Department) to view documents exactly how you need.
  • Intuitive Browsing: Navigate through the digital archive replicating the physical structure (Warehouse > Zone > Box) or via virtual collections.

Visualization and Collaboration

A fluid user experience, available from anywhere.

  • Integrated Viewer: View documents directly in the browser without downloading them.
  • History and Versions: Track the history of metadata changes (who modified what and when).
  • Linked Documents: Create logical links between documents (e.g., Invoice linked to Contract) for a complete overview.
  • Checkout Folder: Working basket for bulk downloading or processing of selected documents.

Security and Administration

Your data is safe, and access is strictly controlled through the Administration module.

  • Roles and Rights: Advanced permission system on 3 levels (Platform Administrator, Archive Administrator, User).
  • Granular Access: Define who can view, edit, or delete documents down to the document type or user group level.
  • Complete Audit: Detailed audit reports for any action (viewing, downloading, deleting), ensuring total traceability.
  • Dashboard: Real-time graphical statistics regarding document volume, indexing status, and user activity.

Mobility and Technical Integration

The Dox platform is built to be flexible and accessible:

  • Mobile Friendly: Optimized for phones and tablets. Includes barcode scanning functions directly with the phone camera to quickly identify boxes or files.
  • Complete API: Standardized endpoints for easy integration with other ERP or CRM systems.
  • Custom Configuration: Allows the definition of unlimited document types (collections), specific metadata, and validation rules.
  • Multi-Tenant: Supports configuring multiple distinct beneficiaries on the same instance.

Are you ready to digitize your archive?

Contact us for a demo of the Dox platform!

We can be reached at [email protected] or at +40 721 505 602

You can also write to us directly on WhatsApp (click here)