Trax

Trax: The All-in-One Solution for Fleet and Transport Management

Take full control of your fleet, routes, and workforce. A modern web application, accessible from anywhere, that turns logistical complexity into a competitive advantage.

Trax is a complete ERP & TMS (Transport Management System) platform designed for transport and construction companies. The system centralizes operations—from route planning and fleet maintenance to billing, time tracking, and advanced reporting.

Operational and Fleet Management

Route Planning (TMS)

Optimize logistics with advanced planning tools:

  • Route Planning: Selection of route waypoints with automatic calculation of distances and durations.
  • Recurring Templates: Save standard routes for quick reuse.
  • Resource Allocation: Assign vehicle, trailer, and driver, with automatic double-allocation warnings.
  • Detailed Stops: Define activities per stop (Loading, Unloading, Refueling), goods, quantities, and statuses.
  • Cost Estimates: Estimated calculation for traveled kilometers and fuel consumption.

Fleet and Equipment Management

The complete digital record for each vehicle or piece of equipment:

  • Detailed Technical Profile: From VIN and registration details to capacity, dimensions, consumption (empty/loaded), and emission standards.
  • Smart Alert System: Visual (color-coded) notifications for expiring documents (ITP, RCA, CASCO, ADR, Tachograph, Road Tax).
  • Document Archive: Attach scanned copies (PDF/JPG) directly to the equipment profile.
  • Digital Inspections: Complete inspection checklists with digital handwritten signature and PDF export.

Equipment Rental

Dedicated module for companies offering equipment for rent:

  • Availability Calendar: Color-coded graphical view of occupancy levels.
  • Quick Reservations: Assign equipment + operator by time intervals and locations.
  • Conflict Prevention: The system automatically blocks overlapping reservations.

Business and Financial

Commercial Flow: Clients, Orders, Invoices

  • Client Database: Full management of fiscal data, multiple contacts, bank accounts, and work locations.
  • Order Management: Status tracking (New, In Progress, Delivered), values, and client associations.
  • Integrated Invoicing: Invoice generation based on selected orders, due date tracking, and payment status (integrable with accounting workflows).

HR and Workforce

Employee Administration and Time Tracking

  • Employee File: Identity data, employment contracts, payroll, and document expiration monitoring (Driver’s License, ADR Certificate, Medical Checks).
  • Detailed Time Tracking: Activity logging by hour (Route, Garage, Vacation, Medical Leave) and daily benefits (Per Diem, Meal Vouchers, Allowances).
  • Payroll Calculation: Automatic reports for gross salary entitlements and benefits.

Reporting and Analytics (Business Intelligence)

Make decisions based on real data. Trax generates detailed reports for selectable time intervals:

  • Fleet Performance: Kilometers traveled, operating hours, estimated consumption, utilization rate, revenue generated per vehicle.
  • Route KPIs: Transport efficiency (loaded km vs. empty km), route status.
  • Financial: Invoice status (paid/outstanding), profitability per client.
  • HR: Centralized timesheets, total payroll costs, driver utilization rate.
  • Compliance: Validity reports for fleet and driver documentation.

Security and Configuration

  • Multi-Device Access: Use the application on PC, Laptop, Tablet, or Phone.
  • Traceability (Audit): Every change is logged (who, what, when).
  • Granular Permissions: Administrators define exactly which modules each user can access.
  • Data Import: Fast initial population via Excel (XLSX) file imports.

Want to optimize your transport costs?

Request a demo of the Trax platform and take control of your fleet!

You can contact us at [email protected] or at +40 721 505 602

You can also message us directly on WhatsApp (click here)